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Associate Editor Instructions (view source)

Revision as of 14:58, 31 December 2021

21 bytes added , 14:58, 31 December 2021

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#New authors will complete the [https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 Volunteer Form] (if you're contacted directly please inform the new volunteer to complete this form).

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#The Editor-in-Chief will email a link to the [[Volunteer Assignments and Opportunities]] page for volunteers to select which content to complete (which will ~~inform~~ which Associate Editor will be involved).

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#The Editor-in-Chief will email a link to the [[Volunteer Assignments and Opportunities]] page for volunteers to select which content to complete (which will indicate which Associate Editor will be involved).

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#The Editor-in-Chief will introduce ~~by email~~ the Associate Editor and the new author (and mentor if applicable); this email will also include standardized onboarding information such as referring them to the [[Author Instructions|Author Instructions]]. This email will be copied to the Technical Associate Editor, who will then create and send CCGA account credentials (username and password) directly to the new author.

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#The Editor-in-Chief will email to introduce the Associate Editor and the new author (and mentor if applicable); this email will also include standardized onboarding information such as referring them to the [[Author Instructions|Author Instructions]]. This email will be copied to the Technical Associate Editor, who will then create and send CCGA account credentials (username and password) directly to the new author.

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#Once a page is assigned, ensure the author's name is added both to the [[Volunteer Assignments and Opportunities]] page and to the top of the individual assigned page to clarity which pages are in progress.

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#Once a page is assigned, ensure the author's name is IMMEDIATELY added both to the [[Volunteer Assignments and Opportunities]] page and to the top of the individual assigned page to clarity which pages are in progress.

#If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.

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#Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.

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#Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.

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*After authors indicate a page is complete, '''Perform Editorial Review''':

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*After authors indicate their page is complete, '''Perform Editorial Review''':

#Review the content for accuracy and appropriate completeness.

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#Prioritize use of the tables, including helping the author to convert the content or doing so yourself if applicable. If a table is not needed based on current knowledge, remove it so that the page doesn’t look unfinished~~, but~~ if in the future information is added that could be put in one of the tables, convert it.

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#Prioritize use of the tables, including helping the author convert the content or doing so yourself if applicable. If a table is not needed based on current knowledge, remove it so that the page doesn’t look unfinished; if in the future information is added that could be put in one of the tables, convert it.

#Ensure the authors have inserted references in the standard format using the PubMed extension.

#Ensure the under construction note at the top of the page has been removed.

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#Approve the page using the FlaggedRevs system.

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#Add page to your personal ~~watchlist~~ so that you can be alerted when new alterations are made and need additional review.

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#Add page to your personal Watchlist so that you can be alerted when new alterations are made and need additional review.

#Add the editorial review completion date to the [[Volunteer Assignments and Opportunities|Volunteer Assignments and Opportunities]] page.

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#Send an [Mailto:CCGA@cancergenomics.org Email] with the heading "Complete Page" and the page name or link in the text. This will alert the Editor-in-Chief and the Technical Associate Editor to perform additional tasks such as adding linking categories to the page.

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#Send an [Mailto:CCGA@cancergenomics.org Email] with the heading "Complete Page" and the page name or link in the text. This will alert the Editor-in-Chief and the Technical Associate Editor to perform additional tasks such as adding linking categories to the page.

*'''Technical Issues''':

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#To resolve technical issues you or your authors encounter, fully describe the issue in an [Mailto:CCGA@cancergenomics.org Email]. Please include the title of the page on which the error occurred, a screenshot of the error message, the web browser you were using (i.e. firefox, google chrome, internet explorer, etc) and any other pertinent information~~, which~~ will be received by our IT support and the Technical Associate Editor who will coordinate resolution of the issue in a timely manner.

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#To resolve technical issues you or your authors encounter, fully describe the issue in an [Mailto:CCGA@cancergenomics.org Email]. Please include the title of the page on which the error occurred, a screenshot of the error message, the web browser you were using (i.e. firefox, google chrome, internet explorer, etc) and any other pertinent information. This will be received by our IT support and the Technical Associate Editor who will coordinate resolution of the issue in a timely manner.

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*For a '''New Version of the WHO Classification of Tumours book''':

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*For any applicable '''New Version of the WHO Classification of Tumours book''':

#Collaborate with the Technical Associate Editor to move content or create new pages as needed.

Jennelleh

Bureaucrats, Editors, Administrators

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