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Associate Editor Instructions (view source)

Revision as of 10:44, 31 December 2021

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#New authors will complete the '''[https://mms.cancergenomics.org/members/form.php?orgcode=CGC&fid=3830649 Volunteer Form]''' (if you're contacted directly please inform the new volunteer to complete this form).

#The Editor-in-Chief will send a link to the '''[[Volunteer Assignments and Opportunities]]''' page for volunteers to select which content to complete (informing which Associate Editor will be involved).

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#The Editor-in-Chief will introduce by email the Associate Editor and the new author (and mentor if applicable), including standardized onboarding information such as referring them to the [[Author Instructions]]. This email will be copied to the Technical Associate Editor, triggering them to assign CCGA account credentials ~~for the new author~~ (username and password).

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#The Editor-in-Chief will introduce by email the Associate Editor and the new author (and mentor if applicable), including standardized onboarding information such as referring them to the [[Author Instructions]]. This email will be copied to the Technical Associate Editor, triggering them to assign CCGA account credentials (username and password) to the new author.

#Once a page is assigned, ensure the author's name is added to the top of the page for clarity that the page is in progress.

#If the author is a trainee, ensure they are working with a mentor or perform the mentor function if you're able to do so.

#Set up a reasonable due date for the author. For example, propose 4 weeks and if author agrees, send an Outlook invite for that due date that has a one week prior reminder prior to this deadline.

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*After authors indicate a page is "complete", '''Perform Editorial Review''':

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*After authors indicate a page is complete, '''Perform Editorial Review''':

#Review the content for accuracy and appropriate completeness.

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#Ensure appropriate and helpful images are included. Note: [Mailto:Agiguere.hmr@ssss.gouv.qc.ca Amélie Giguère, Ph.D, FCCMG] has offered to provide images for rare chromosomal translocations in hematological malignancies and most anomalies in WHO 2017.

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*Once you '''Complete Editorial Review''' ~~and approve a page email the page~~:

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*Once you '''Complete Editorial Review and Approve a Page''':

#Add the editorial review completion date to the [[Volunteer Assignments and Opportunities]] page.

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==Technical Associate Editor-Specific Functions==

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*~~As part of~~ Onboarding~~, following receipt of an email notification of a competed Volunteer Form~~:

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*'''Onboarding Process''':

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#~~Assess~~

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#Following receipt of the Volunteer Form, assess appropriateness of volunteer and flag any concerns to the Editor-in-Chief (see "Policy for Granting of CCGA Contributor Access" section below). Transfer this information into the ???.

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#~~Ensure~~ the new author ~~has a~~ username and password~~. The Technical Associate Editor will generally be assigning these credentials.~~ (see section below). IMPORTANT: Add the information to the [[User Access Log]].

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#Following receipt of the Editor-in-Chief email connecting the new author to the Associate Editor, assign credentials (username and password) to the new author (see "How to Create a New User Account" section below). IMPORTANT: Add the information to the [[User Access Log]].

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*~~Once a page has completed content,~~ '''~~Add Categories and Page Citation Information~~''':

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*'''After Editorial Review Completed Process''':

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#Add ~~the~~ Categories so that this page is now linked to the searching functions on the homepage (see section below).

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#Add Categories so that this page is now linked to the searching functions on the homepage (see section below).

#Add the citation for the page in the Notes section at the bottom. For example: *''Citation of this Page'': Naeini Y, Quintero-Rivera F. “Myeloid Sarcoma”. Compendium of Cancer Genome Aberrations (CCGA), Cancer Genomics Consortium (CGC), updated {{REVISIONMONTH}}/{{REVISIONDAY}}/{{REVISIONYEAR}}, <nowiki>https://www.ccga.io/index.php/Myeloid_Sarcoma</nowiki>. See this in action at the bottom of [[Acute Myeloid Leukemia (AML) and Related Precursor Neoplasms|Example]].

##In order to have the updated section autopopulate on each page, you must use wiki-specific syntax. Therefore, copy this example from the "Edit source" tab and place it in the correct location on the target page using the "Edit" tab or manually type or paste in the yellow highlighted text below.

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[[File:Citing page image.png|center|thumb|alt=]]

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*'''Add WHO Copyright Information''':

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# Add the WHO copyright permission information for any disease overview page that shows WHO classification structure in the Notes section at the bottom (last entry). You must use wiki-specific syntax. Therefore, copy the following information using the wiki syntax in the "Edit source" tab, add it in the appropriate place near the bottom of the target page using the "Edit source" tab (make sure there's a space after the previous entry): <nowiki>*</nowiki>The hierarchical tumour classification structure displayed on this page is reproduced from the [https://tumourclassification.iarc.who.int/welcome/ WHO Classification of Tumours] with permission from the copyright holder, ©International Agency for Research on Cancer.

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#Add the WHO copyright permission information for any disease overview page that shows WHO classification structure in the Notes section at the bottom (last entry). You must use wiki-specific syntax. Therefore, copy the following information using the wiki syntax in the "Edit source" tab, add it in the appropriate place near the bottom of the target page using the "Edit source" tab (make sure there's a space after the previous entry): <nowiki>*</nowiki>The hierarchical tumour classification structure displayed on this page is reproduced from the [https://tumourclassification.iarc.who.int/welcome/ WHO Classification of Tumours] with permission from the copyright holder, ©International Agency for Research on Cancer.

==How to Create a New User Account==

Jennelleh

Bureaucrats, Editors, Administrators

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